Important things that parents or legal guardians of Oxford Royale students aged 13 to 18 should know
It is important that, for the awareness of our students and (where necessary) their families, we highlight some key elements of our rules and terms and conditions.
Supervision
Oxford Royale Academy staff are always present in campus buildings and available to supervise and assist students. This includes overnight – each campus has a number of residential staff who live in staff accommodation in the same blocks and staircases as the students.
Free time
All Oxford Royale summer schools include a range of social and extra-curricular activities to keep students active, to help them wind down after lessons and to help them get to know their host city. However, we appreciate that, on occasion, students may want to explore the city they’re based in independently. The flexibility students are permitted in their free time depends on their age, as follows:
Summer Schools for students aged 13-15 (Oxford, Cambridge and Yale)
Students are permitted to leave the campus grounds for shopping, sightseeing and similar activities at times specified by the Programme Director provided that they:
(a) leave the campus in a group of 3 or more and remain with that group at all times whilst outside of the campus; and
(b) write their name into the signing out book together with their working mobile number; and
(c) take with them ORA’s 24-hour emergency mobile number and a working mobile of their own.
Students aged 13-15 are forbidden from leaving the campus grounds after dinner unless supervised by a staff member.
Summer Schools for students aged 16-18 (Oxford, Cambridge, London, UC Berkeley and Yale)
Students are permitted to leave the campus grounds for shopping, sightseeing and similar activities at times specified by the Programme Director provided that they:
(a) leave the campus in a group of 2 or more and remain with that group at all times whilst outside of the campus; and
(b) write their name into the signing out book together with their working mobile number; and
(c) take with them ORA’s 24-hour emergency mobile number and a working mobile of their own.
Students are forbidden from leaving the campus grounds after curfew.
Getting to class
For our courses for ages 13-15 and 16-18, the classrooms will often be in a different university department from the accommodation, and so students will be required to leave the accommodation campus in order to get to their lessons.
Students aged 13-15 will be accompanied on all journeys to and from such off-campus teaching locations, and must not leave any campus unsupervised except in accordance with the rules above.
Students aged 16-18 may be required to leave the campus grounds unsupervised in order to reach their classrooms, which may be a short walking distance away. Other activities including cultural, sporting, and social activities may also be scheduled to take place outside the campus grounds and students may need to reach those venues unsupervised. Students will be informed where supervision for making their way to lessons or other activities will be provided; if they are not informed, they should assume that they are to make their way unsupervised. In such cases, the Student must always sign out of the campus following the procedures set out above.
Students should have no need to use public transport, and so are prohibited from doing so unless given written permission from a senior staff member. The city centres surrounding our campuses are compact, safe and easy to navigate on foot.
Registration
A register will be taken to ensure all students are present multiple times during every day, as follows:
At breakfast
At the start of each class
At lunch (students aged 13-15 only)
At dinner
At curfew
At all excursions and formal events
Meals
Please note that the following meals are provided to students (included in the cost of the fees):
Students aged 13-15 in Oxford and Cambridge: Breakfast, Lunch, Dinner
Students aged 13-15 in Yale: Breakfast, Lunch and Dinner
Students aged 16-18 in Yale: Breakfast and Dinner
Students aged 16-18 at UC Berkeley: Breakfast, Lunch and Dinner
Students aged 16-18 in Oxford, Cambridge and London: Breakfast and Dinner
For those students not provided with lunch, there are a number of sandwich shops, cafés and restaurants in the city centres where students can buy a delicious, nutritious lunch. We often find that seeking out a new favourite coffee shop, cafe or restaurant with new friends can be tremendously enriching.
Leaving campus overnight with parents or guardians
If a student is planning to leave the course overnight or on weekends they need to ask their parent(s) or legal guardian(s) to complete and sign an exeat form and to fax or email it to the campus office. An exeat form is required for each instance, showing: date and time of departure, destination, contact phone number details and expected time of return. Exeat forms must be presented to the campus office at least 24 hours in advance of departure. For their own safety, students are only allowed to leave the course accompanied by their parent or legal guardian or a person clearly designated by the parent/legal guardian in the exeat form. The person who accompanies the student may be required by ORA to present evidence of identity including a current passport.
Grounds for expulsion
Certain breaches of ORA’s Rules and Regulations will lead to the immediate expulsion of the student. These include the following:
Note that these are not the only reasons for which a student can be expelled – please see the relevant rules and regulations or code of conduct for full details.
Contacting Oxford Royale Academy
If parents or guardians wish to contact Oxford Royale Academy while their child is attending a course with us, they should do so by contacting the Programme Director of the campus at which their child is based. Contact telephone numbers for campuses will be made available to all students nearer to the summer.
Leaving Campus
Independent study and exploration of the wonderful cities in which the programmes take place is a big part of the programme for students aged 19+. When leaving campus, students are requested to keep the staff at their accommodation site informed, for reasons of fire safety. A signing out book will be available for students to document their departure from campus. On arrival, students will also be encouraged to save the mobile telephone number of the emergency phone for their campus into their own mobile / cell phones, so they can contact the office while away from campus.
Code of Conduct
Students are expected to abide by the Code of Conduct. The Code of Conduct for students attending courses for ages 19+, is available on our Terms and Conditions page.
We would particularly like to draw your attention to the following:
Smoking: Smoking is not permitted on any accommodation or teaching sites used by Oxford Royale Academy. Campus staff will be able to point out any designating smoking areas for students who wish to smoke.
Alcohol: If a student wishes to drink alcohol, ORA expects them to do so responsibly, and not to become drunk or to disturb or inconvenience any other person. ORA may take steps to dismiss from the course any student who, as a result of alcohol consumption, acts in a manner which ORA in its absolute discretion considers to be inappropriate or troublesome or likely to bring ORA into disrepute.
Drugs: Use or possession of illegal drugs for whatever reason is likely to lead to immediate dismissal from the programme
Meals
Students aged 19+ are provided with Breakfast and an Evening Meal each day
If you have any questions about the above information, please don’t hesitate to contact us via [email protected] or +44 (0) 1865 954 800.
