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Important things to know for legal guardians and students

Oxford Royale Academy’s summer school safeguarding policy

ORA takes the safety and welfare of students very seriously. To view our Safeguarding Policy, please click here.

Information for parents or legal guardians of students aged 13 to 18

Oxford Royale Academy staff are always present in campus buildings, including overnight.

All Oxford Royale Academy summer school courses include a range of social and extra-curricular activities. However, we appreciate that on occasion students may want to explore the city they’re based in independently. The flexibility students are permitted in their free time depends on their age and course choice, as follows:

Courses for students aged 13-15

Students are permitted to leave the campus grounds for shopping, sightseeing and similar activities at times specified by the Programme Director provided that they:

(a) leave the campus in a group of 3 or more and remain with that group at all times whilst outside of the campus; and
(b) write their name into the signing out book together with their working mobile number; and
(c) take with them ORA’s 24-hour emergency mobile number and a working mobile of their own.

Students aged 13-15 are forbidden from leaving the campus grounds after dinner unless supervised by a staff member.

Courses for students aged 16-18

Students are permitted to leave the campus grounds for shopping, sightseeing and similar activities at times specified by the Programme Director provided that they:

(a) leave the campus in a group of 2 or more and remain with that group at all times whilst outside of the campus; and
(b) write their name into the signing out book together with their working mobile number; and
(c) take with them ORA’s 24-hour emergency mobile number and a working mobile of their own.

Students are forbidden from leaving the campus grounds after curfew.

If the student is on a 13-15 course, they must not leave the campus unsupervised except in accordance with the rules above.

If the student is on a 16-18 course, they may be required to leave the campus grounds unsupervised in order to reach their classrooms, which may be a short walking distance away. Other activities including cultural, sporting, and social activities may also be scheduled to take place outside the Campus grounds and students may need to reach those venues unsupervised. Students will be informed where supervision for making their way to lessons or other activities will be provided; if they are not so informed, they should assume that they are to make their way unsupervised. In such cases, the Student must always sign out of the campus following the procedures set out above.

Students should have no need to use public transport, and so are prohibited from doing so unless given written permission from a senior staff member. The city centres surrounding our campuses are compact, safe and easy to navigate on foot.

A register will be taken to ensure all students are present multiple times during every day, as follows:

  • At breakfast
  • At the start of each morning class (9.00am and 11.00am)
  • At lunch (students aged 13-15 only)
  • At the start of the afternoon class (Mondays, Wednesdays and Fridays only)
  • At dinner
  • At curfew
  • At all excursions and formal events

 

Please note that students aged 13-15 and students resident at Yarnton Manor will be provided with lunch, which is included in the overall price of the course. Students aged 16-18 who are not resident at Yarnton Manor are not provided with lunch. There are abundant sandwich shops, cafés and restaurants in the city centres where students can buy lunch.

If a student is planning to leave the course overnight or on weekends they need to ask their parent(s) or legal guardian(s) to complete and sign an exeat form and to fax or email it to the Campus office. An exeat form is required for each instance, showing: date and time of departure, destination, contact phone number details and expected time of return. Exeat forms must be presented to the Campus office at least 24 hours in advance of departure. For the safety of our students, students are only allowed to leave the course accompanied by their parent or legal guardian or a person clearly designated by the parent/legal guardian in the exeat form. The person who accompanies the student may be required by ORA to present evidence of identity including a current passport.

Certain breaches of ORA’s Rules and Regulations will lead to the immediate expulsion of the student. These are as follows:

  • Any use of alcohol, whether drinking alcohol, purchasing alcohol or possessing alcohol
  • Any use, possession, purchase or attempted purchase of illegal drugs

 

If parents or guardians wish to contact Oxford Royale Academy while their child is attending a course with us, they should do so by contacting the Programme Director of the campus at which their child is based. Contact telephone numbers for campuses will be made available to all students nearer to the summer.

Information for students aged 19+

Leaving Campus

Independent study and exploration of the wonderful cities in which the programmes take place is a big part of the programme for students aged 19+. When leaving campus, students are requested to keep the staff at their accommodation site informed, for reasons of fire safety. A signing out book will be available for students to document their departure from campus. On arrival, students will also be encouraged to save the mobile telephone number of the emergency phone for their campus into their own mobile / cell phones, so they can contact the office whilst away from campus, should they need to do so for any reason.

Code of Conduct

Students are expected to abide by the Code of Conduct.
The code of conduct for students attending courses for ages 19+, is available below.
Code of Conduct for Students 19+, Summer 2020

We would particularly like to draw your attention to the following:

  • Smoking: Smoking is not permitted on any accommodation or teaching sites used by Oxford Royale Academy. Campus staff will be able to point out any designating smoking areas for students who wish to smoke.
  • Alcohol: If a student wishes to drink alcohol, ORA expects them to do so responsibly, and not to become drunk or to disturb or inconvenience any other person. ORA may take steps to dismiss from the Course any Student who, as a result of alcohol consumption, acts in a manner which ORA in its absolute discretion considers to be inappropriate or troublesome or likely to bring ORA into disrepute.
  • Drugs: Use or possession of illegal drugs for whatever reason is likely to lead to immediate dismissal from the programme

 

Questions

If you have any questions about the above information, please don’t hesitate to contact us via [email protected] or +44 (0) 1865 954 800.

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